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iTRAC Getting Started Cheat Sheet
Every year prior to students logging on to modules,
you need to
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Set up Marking Periods
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Set up Classes Periods
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Enter students
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Set up Security
Set Up Marking Periods
Delete old marking periods:
1. In
Lab Setup, open the Marking Periods page.
2. Click
Delete Last to remove the last
marking period from the list.
Add new marking periods:
1.
In Lab Setup, open the Marking Periods
page.
2. Click New.
3. Enter the desired dates in the Start Date
and End Date fields. The dates can be typed in or entered from a calendar.
Display the calendar by clicking in the field and then click on the
drop-down arrow that appears. In the calendar, find the desired date and
click on it to save it. Press ESC to remove the calendar.
Note: Marking periods must be entered sequentially (from 1 up to 8).
Set Up Class Periods
Add a New Class Period:
1. In
Lab Setup, open the Class Periods page.
2.
In the top left toolbar, click the New Class Period icon.
3.
Enter the Period and Title.
4.
In the top left toolbar, click the Save Class Period icon.
5.
In the Course drop-down list, select your
class. Your Class will display the
modules loaded in your lab.
6.
For each module you want to list in your
Grade Book, click to select Show in
Grade Book.
7.
In the top left toolbar, click the Save Class Period icon.
Edit a class period:
1. In
Lab Setup, open the Class Periods page.
2.
In the Period drop-down list, select the
class period.
3.
Update the Class Period data as desired.
4.
In the top left toolbar, click the Save Class Period icon.
Delete a class period:
1. In
Lab Setup, open the Class Periods page.
2.
In the Period drop-down list, select the
class period.
3.
In the top left toolbar, click the Delete Class Period icon. If the
class you are deleting has students in it, those students are automatically
moved to the Unassigned (N/A) class.
Add a teacher module:
1. In
Lab Setup, open the Class Periods page.
2.
Click New
Teacher Module.
3.
In the pop-up window enter the module’s
name, and then click OK.
4. For
each module you want to list in your Grade Book, click to select Show in Grade Book.
5. In
the top left toolbar, click the Save
Class Period icon.
Teacher modules are
created by the teacher and DO NOT have student Journals associated with them.
Student Entry
Select one of the following methods to enter your
students into the system.
Manual Entry Method
1.
In the
Grade Book, select the Grades
tab.
2.
For each class period:
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In the Period drop-down list, select the class
period.
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Enter all student names and IDs into the
proper columns. If you move off a row and the row has an error (e.g. no ID),
then text in the row will turn red. You can continue entering data and fix
the problem later, after you finish entering all the students.
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When finished, hit the refresh button
in the toolbar to view your
completed list.
3.
To print class a class list, use the
following:
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In the Period drop-down list, select the class
period.
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In the Marking Period drop-down list, select
the marking period. If you select “None” then you can enter a specific time
frame in the Date From and Date To boxes.
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In the top left toolbar, click the Select Display/Report Format icon.
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In the drop-down list, select the information
you wish to display.
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In the top left toolbar, click the Print icon.
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Select the desired options, and then click Print.
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Preview the page, and then click the Print icon.
Log-On Failure Error Method
Use the following for the first time students log
in to a class period:
4.
At the login screen, instruct students to
enter their ID numbers and their names.
5.
Instruct students to click Continue. They
will see a Login Failure error. This
is because their information is not “registered” in the Grade Book.
6.
Check and verify every student’s information
is correct and spelled properly.
7.
If the information is correct, enter your
teacher password or insert your Teacher Access Disk to override the
error. The students will then be
“registered” and will appear in the Grade Book.
NOTE: You should NEVER
override a student a 2nd time.
Import Student Data
Open the Data Management Tools area. Follow the on-screen instructions to import
records.
Set Up
Security
In Lab Setup click on the Security icon. Adjust the following settings for your lab:
Remember that none of the fields can
be left blank.
Students log-on with a
personal password: Requires students to use a personal password when
logging-on. At a module station, students can change their password using the
Student Utilities button on the Main Menu. (only valid for networked labs).
Exit Password: Requires
students to enter a password to exit the software.
Pre/Post-Test Password: Requires
students to enter a password to take a pre/post-test.
Allow the teacher to override
student log-on (local station only): Allows you to override Log-on Failure errors (described
above). If this option is cleared, the Teacher Override button on the
Log-on Failure error window will be disabled.
Teacher Password: Allows you access to restricted areas of the
program. This password overrides all other passwords and can be stored
electronically on the Teacher’s Access Disk. Click the Teacher’s Access
Disk icon to create this disk.
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