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webTRAC: Getting Ready for New Students
Between semesters or marking periods, teachers need
to get ready for a new set of students.
NOTE: AES strongly recommends that teachers use Lab
Setup section of the Course Guide
to fully set up their lab.
Option 1: Set up new classes for the new students
Some teachers prefer to create new class periods
and keep existing students in their original class periods.
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If you are not in the Lab Setup area, open Lab Setup.
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On the left side of the screen, click to open
the Class Periods page.
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On the Help toolbar, click Help for Page.
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Using Help as a reference, create a New class period based on the units of an existing class. Use
one of your existing classes.
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Using Help as a reference, select a marking
period set for your class periods.
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Select a student profile for your class
periods.
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Edit webTRAC Units as needed.
Option 2: Delete current students from original
classes
Some teachers prefer to reuse
class periods and do not need to archive existing student data. In this case,
students need to be deleted from the system.
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If you are not in the Grade Book area, open
the Grade Book.
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Click a student’s name. Or to select all of
the students, click the Select All icon in the top toolbar.
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On the top toolbar, click Delete. WARNING: All student data, including files and
grades, will be deleted from the system. Once deleted, there is no way to
retrieve the data.
Option 3: Move students out of original
classes into an archival area
Some teachers prefer to reuse
class periods and archive student data. To reuse class periods and retain
student data, students need to be moved from the original class.
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If you are not in the Grade Book area, open
the Grade Book.
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Click a student’s name. Or to select all of
the students, click the Select All icon in the top toolbar.
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On the top toolbar, click Move.
Move students out of a class period at the end
of the year.
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Using Help as a reference, move the selected
student(s) out of the current class. NOTE: Students are not deleted from the
system. Instead they are Unassigned to any classes, but
still saved in the system.
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